How to Write a Farewell Letter [Samples Included]

Looking for the best Farewell Letter samples?


Whether you are getting close to graduating college or want to change your job, it’s always a good idea to say goodbye to everyone by writing a farewell letter. The letter is a friendly, but official way of informing your colleagues and friends that you will be parting ways. If you don’t know when to send a farewell letter or how to write one, you have arrived at the right place.

How to Write a Farewell Letter

Below you can find the main topics that you need to include in the document:

  • Gratitude (show that you appreciate your colleagues);
  • The reason why you are leaving (you should always be honest);
  • Where you will be going (your new college or workplace);
  • Contact details (your contact information needs to be included).

When to Send a Farewell Letter

Before you even start writing the farewell letter, you need to make sure that management is aware that you are leaving. The person in charge of the workplace needs to be the first one informed about your leave. Otherwise, you could deal with penalties.

In addition, you should send the farewell letter just before you leave the workplace. This way, everyone will have time to personally say goodbye.


You can edit and modify the samples listed below so that they meet your criteria:

#1 First Example

Hey [Name],

As you already know, I’ll be leaving my position as [job title] here at [Company], and my last day is [date].

While I’m excited about the new opportunity, there’s also a big part of me that’s sad to be saying goodbye to amazing co-workers just like you. I can’t tell you how much I’ve enjoyed our time working together, and how much I value the friendship you’ve shown me over the past [how long you’ve worked together].

You made me look forward to coming into the office, and I’ll always remember [funny moment or inside joke].

This might be the end of my time with [Company]. But, it’s definitely not the end of our friendship. You have my number—so don’t hesitate to reach out when you want to grab [coffee/drinks/lunch], and I’ll be sure to do the same!

It’s been great working together, [Name], and I’ll definitely keep in touch!

All the best,
[Your Name]

#2 Second Example

Dear all,

I would like to take this opportunity to let you know that I will be leaving my position at ABC Company. My departure will be on August 10. My family and I will be moving to Canada since my wife was offered a new position at a distinguished hospital there.

I would like to thank each of you for every experience shared, friendship made and the good times we had together. I would like all of you to know that working alongside you was very rewarding and I really appreciate all the help you have extended to me through tough times. It makes me wish that I had the chance to work with you more. Words are not enough to express my gratitude but I pray that one day our paths can cross again in the future.

It doesn’t mean that am saying goodbye forever. You can still reach me at my personal email at ( or my cell phone, 555-555-555.

Thank you again and wish the company success.


Mr. John Doe

#3 Third Example

Hey [Name],

Since today is my final day here at [Company], I wanted to send along a quick note to tell you how much I’ve enjoyed my time here.

I’ve learned so much from your experience, advice, and guidance over the past [length of time], and my time spent as a [job title] on this team has been such a valuable part of my career journey. I know I’ll carry the things I’ve learned here with me to my next adventure, and I’ll always look back on this experience with a lot of fondness.

Even though our time working together is coming to a close, I’d still love to keep in touch. So, never hesitate to reach out to me at [personal email]!

Thanks so much, once again, for your leadership. Know that I’m always wishing the best to you and the [department] team!

All the best,
[Your Name]

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