Job/Scholarship Acceptance Letter – Top 3 Tips & Examples To Follow


Congratulations! Your hard work has paid off.

You have got the opportunity for which you were trying for so long. Now, you are ready to explore the new position. The question that remains is, what is the next step? The answer to the question is to write a proper job acceptance letter and send it to your employer.

The job acceptance letter is an opportunity to show your professionalism and gratitude to the employer. You have to make sure to document all the key points in the job acceptance letter. Moreover, it sets the terms which you expect to receive as compensation for your services.

If this is your first time working for a big company and you don’t know how to write  a Thank You letter, you have come to the right place. Today, we will guide you on everything that a job acceptance letter needs to contain and some useful examples that you can edit to write a unique job acceptance letter. Let’s get into it.

What Should Your Job Acceptance Letter Contain?

The first thing you need to know is that there is no need to write a lengthy job acceptance letter. Yet, it needs to contain a couple of essential points.

Here is a list of everything that you need to include in your job acceptance letter:

  1. Thanks and appreciation to the employer for giving you the opportunity;
  2. A professionally written acceptance of the job offer.
  3. Laying out the terms and conditions of employment that you agree with (benefits, job title, monthly pay, and so on).
  4. The date of joining.

We also want you to know that it is not required to send the job acceptance letter as a hard copy, but it is highly advisable to send it via mail. If you are sending the job acceptance letter as a hard copy, make sure to mention contact information and phone number.

Scholarship Acceptance Letter

If your college scholarship application has approved, you need to email a scholarship acceptance letter to the supplier. The format is the same as the job acceptance letters. The only difference is that instead of thanking for a job, you will thank and agree to the scholarship benefits.

Let’s check out some useful examples for some inspiration when writing your next job or college acceptance letter.


#1 Writing a job acceptance letter

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555

May 1, 2018

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very content to accept the Advertising Assistant position with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to contribute positively to the company and to work with everyone on the Smithfield team.

As we discussed, the starting salary will be $48,000, and you will also provide health and life insurance benefits after 30 days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need before then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Jason Burnett

#2 Short Version of the Letter

Dear Mindy,

I appreciate your call and for accepting my request for a written offer. I am writing to accept your offer for the Finance Associate position at River Tech.

As discussed, my starting salary will be $55,400 per year and three weeks of paid vacation. I understand that my health, dental, and vision plans will begin upon joining with the option of a flexible spending account.

I look forward to joining the team next Monday, July 20. If there are any documents or other information I should come prepared with on my first day, please let me know. My sincerest appreciation again for the opportunity. I can’t wait to get started!

Thanks again,


#3 Thankful Letter Example

Dear Cecilia,

I was excited to get your phone call yesterday. I am writing to accept your employment offer for the Social Media Manager position at XYZ Company. Thank you for the opportunity to put my skills to work, making the XYZ brand shine across multiple platforms.

As we agreed, my starting salary will be $52,800 per year with two weeks of paid time off. I understand that health and dental benefits will be available after ninety days of employment.

If there is anything you need before the joining or any documents I should bring on my first day, let me know. I am eager to dig in and get started on November 6, 2017.

Thanks again,


Leave a Comment