Guidelines and Useful Examples For Accepting Formal Letters
You have gone through all the process of applying for a job and now you have been offered a position that you desire, the question that remains is what do you do next? The answer to this question is to write a proper job acceptance letter and send it to your employer.
The job acceptance letter is necessary because it provides proof to your employer that you are interested in the position and that you are grateful for the opportunity. This is why you need to make sure that your job acceptance letter demonstrates your professionalism and also sets the terms for what you are expecting to receive as compensation for your services.
If this is the first time that you are being offered a job at a big company and you are not sure how a job acceptance letter should look, then you have arrived at the right place. Today we are going to show you everything that a job acceptance letter needs to contain and also some useful examples that you can edit to make them unique. With that said, let’s get into it.
What Should Your Job Acceptance Letter Contain?
The first thing that we want to note is that a job acceptance letter doesn’t need to be big. However, it does need to contain a couple of things that are considered essential.
Here is a list of everything that you need to include in your job acceptance letter:
- Thanks and appreciation to the employer for giving you the opportunity;
- A professionally written acceptance of the job offer;
- Laying out the terms and conditions of employment that you agree with (benefits, job title, monthly pay and so on);
- The starting date of employment.
We also want to note that the job acceptance letter doesn’t necessarily need to be sent in a physical format and in fact, it’s highly advised to send it via mail. In addition, don’t forget to include your contact information and phone number if you are planning to send a job acceptance letter as a hard copy.
College Acceptance Letter
If you have recently applied for a college scholarship, then you are going to need to email an acceptance letter to the scholarship supplier as well. The format is the same as the on job acceptance letters and the only difference is that instead of thanking for a job, you will be thanking and agreeing to benefit from a scholarship.
Now, let’s go ahead and check out some useful examples that are going to give you some inspiration when writing your next job or college acceptance letter.
#1 Accepting a Job Offer
87 Washington Street
Smithfield, CA 08055
May 1, 2018
Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055
Dear Mr. Hynes,
As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.
As we discussed, my starting salary will be $48,000 and health and life insurance benefits will be provided after 30 days of employment.
I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you very much.
Handwritten Signature (hard copy letter)
#2 Short Version of the Letter
I appreciate your call and for accommodating my request for a written offer. I’m writing to formally accept your offer for the Finance Associate position at River Tech.
As discussed, my starting salary will be $55,400 per year with three weeks paid vacation. I understand that my health, dental and vision plans will begin upon start date with the option of a flexible spending account.
I look forward to joining the team next Monday, July 20th. If there are any documents or other information I should come prepared with on my first day, please let me know. My sincerest appreciation again for the opportunity—I can’t wait to get started!
#3 Thankful Letter Example
I was excited to get your phone call yesterday. I’m writing to formally accept your employment offer for the Social Media Manager position at XYZ Company. Thank you for the opportunity to put my skills to work making XYZ’s brand shine across multiple platforms.
As we agreed, my starting salary will be $52,800 per year with two weeks of paid time off. I understand that health and dental benefits will be available after ninety days of employment.
If there’s anything you need from me prior to that start date, or any documents I should bring on my first day, just let me know. I’m eager to dig in and get started on November 6, 2017.