How to End a Thank You Letter (Guide and Templates Included)


Even though it might seem like the most challenging part of writing a thank you letter is the middle where you express your gratitude towards the reader, this is not always the case.

One of the most common issues when composing a thank you letter is coming up with a good closing line. This is the last thing that the reader sees and it needs to be polite, formal and complimentary. Writing regards and your full name is not going to cut it if you are looking to compose a great-looking thank you letter.

This is why we are going to show you a couple of closing options that will help you end a thank you letter.

How to End a Thank You Letter

  • Thank you for your time;
  • Thank you for your recommendation;
  • Gratefully yours;
  • Your help is greatly appreciated;
  • With sincere thanks;
  • With thanks and appreciation;
  • Sincerely yours;
  • Cordially yours;
  • Respectfully yours;
  • With deepest sympathy;
  • With gratitude;
  • Yours faithfully

Closers That You Should Avoid

As previously mentioned, you need to keep things formal when ending a thank you letter. This is why you should do your best to avoid informal closers such as love, cheers, see ya and XOXO.

How to Format the Ending of a Letter

Another important factor that you should consider is to use correct formatting. The closing statement of the thank you letter needs to always be followed by a comma and then your name below. If you are composing an email, you should leave two spaces between the closing and your name.

Additionally, you can use your personal signature if you are writing the thank you letter by hand.

Samples and Guidelines

If you want to learn everything there is to know about writing thank you letters for businesses and scholarship applications, then you should CLICK HERE and check our detailed guide.

#1 Template

Hello <Interviewer’s Name>,

I wanted to take a second to thank you for your time <yesterday/Friday/etc.>. I enjoyed our conversation about <specific topic you discussed> and enjoyed learning about the <Job Title> position overall.

It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime.

Thanks again for the great conversation <yesterday/Friday/etc>.

#2 Template

Hello <Interviewer’s Name>,

Thank you for taking the time to speak with me <yesterday/Friday/etc.> about the <Job Title> position at <Company Name>. It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.

The information you shared about <Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions.

Thank you again, and I hope to hear from you soon.
Thankfully yours,

<Your Name>

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