How To Write An Offer Letter?



After dozens of interviews, you have finally found the ideal candidate for the job that you are offering. The next step is to create an offer letter and make the job proposal official.

If you are not familiar with offer letters, then you should know that they are used to offer a position to a candidate while also providing important information such as the start date of the job, salary, benefits and also job title among other details.

We know that it can sometimes be difficult to come up with ideas for offer letters and this is why we have gathered the best samples that will teach you all you need to know about the offer letter format.

What is Included in an Offer Letter?

Before we present the samples, we want to cover the importance of an offer letter and what are the most important details that you should include. An offer letter is commonly used when a job offer is made over the phone or email.

The offer letter is going to officialize the deal and inform the employee of everything that he/she should know before starting the job. Check out the list below to see all that an employer needs to include in an offer letter.

  • Job Description
  • Job title
  • Reporting structure
  • Salary
  • Starting date of employment
  • Benefits information and eligibility
  • Acknowledgment of offer and confirmation of acceptance

Offer Letter Templates

#1 Sample


Candidate First and Last Name
Candidate Address
City, State, Zip

Dear [Candidate Name],

We are pleased to offer you the [full-time, part-time, etc.] position of [job title] at [company name] with a start date of [start date], contingent upon [background check, I-9 form, etc.]. You will be reporting directly to [manager/supervisor name] at [workplace location]. We believe your skills and experience are an excellent match for our company.

In this role, you will be required to [briefly mention relevant job duties and responsibilities].

The annual starting salary for this position is [dollar amount] to be paid on a [monthly, semi-monthly, weekly, etc.] basis by [direct deposit, check, etc.], starting on [first pay period]. In addition to this starting salary, we’re offering you [discuss stock options, bonuses, commission structures, etc.].

Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time.

As an employee of [company name], you are also eligible for our benefits program, which includes [medical insurance, 401(k), vacation time, etc.], and other benefits which will be described in more detail in the [employee handbook, orientation package, etc.].

Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].

We are excited to have you join our team! If you have any questions, please feel free to reach out at any time.


[Your Signature]

[Your Printed Name]
[Your Job Title]

Signature: ______________________________

Printed Name: ___________________________

Date: __________________________________

#2 Sample

Dear [Applicant Name],

[Company Name] is excited to bring you on board as [job title].

We’re just a few formalities away from getting down to work. Please take the time to review our formal offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [Company Name].

[Company Name] is offering a [full time, part-time, etc.] position for you as [job title], reporting to [immediate manager/supervisor] starting on [proposed start date] at [workplace location]. Expected hours of work are [days of week and hours of work].

In this position, [Company Name] is offering to start you at a pay rate of [dollar amount or annual base salary] per [year, hour, annual salary, etc.]. You will be paid on a [weekly, monthly, etc.] basis, starting [date of next pay period].

As part of your compensation, we’re also offering [If applicable, you’ll describe your bonus, profit sharing, commission structure, stock options, and compensation committee rules here].

As an employee of [Company Name], you will be eligible for [briefly name benefits, such as health insurance, stock plan, dental insurance, etc.].

Please indicate your agreement with these terms and accept this offer by signing and dating this agreement on or before [offer expiration date].

Sincerely, [Sender Name]

#3 Sample

Your Name
Your Title
Company Name
City, State Zip Code


City, State Zip Code

Dear Magnolia,

It is with great pleasure that I am writing to you to offer you the position of Senior Software Engineer with GMCD Solutions. Your experience and enthusiasm will be an asset to our company.

Please review the attached document outlining your salary and benefits, and sign where indicated. Return in the enclosed envelope within five business days. We will contact you once we have received the paperwork as to your start date.

We look forward to welcoming you as part of the GMCD Team!


Amy Green
Human Resources Director
GMC Solutions

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