Authorization Letter Guide and Template


It’s not unusual to need an authorization letter sample, especially if you are busy and don’t enough time to collect important documents. A letter of authorization is given to a third-party so that he/she can prove that they are liable to perform an action on your behalf. Most of the time, this type of document is required for legal matters, banks, logistics, and business. With that said, today we will show you how to write an authorization letter and also present a template that you can edit.

What are Authorization Letters Used For?

As previously mentioned, authorization letters are required for legal matters and business. However, that’s not all. Check out the list below to see some examples that showcase scenarios where you need an authorization letter:

  • If you want to give someone legal authorization to sign documents in your name;
  • If children need permission from their parents to go on school trips;
  • If you want a friend to collect medical records on your behalf.

Authorization Letter Template

Below you will find two authorization letter templates that can be easily modified to meet your requirements.

First Template




Contact Number:



Whom it may concern




Subject: _________


Dear Sir/Madam,


I, (Name) need my (mention any important document for example, birth certificate) for official purpose. I authorize, Mr./Ms. (Name) to collect this document on my behalf as I am unable to attend your office due to (XYZ) reason. I have no objection on Mr./Ms. (Name) signing the required documents in my absence.


Yours Sincerely,


(#2) Second Template

Second Template

Your Name:

Your Address:

Your Contact Information:




Recipients Name:

Recipients Address:

Recipients Contact Information:


Dear Recipient Name:


I, (Your Name), hereby grant (Appointed Representative) permission to act as my representative to collect my (Document Names) in my behalf. In order to expedite the identification verification process, I am including method of identity, start and end date, below.


(Authorized Person: Appointed Representative Name)

(Identification Type: Identification document)

(Identification document number)

(Scope of Documents to Collect: Type of documents)

(Sample of Signature: (hand-written signature sample))

I grant permission for (Appointed Representative) to collect my birth certificate from (Start Date) to (End Date). If you have any questions or concerns, please feel free to contact me at 555-555-5555 at your earliest convenience.



(Your signature)

(Your typed name)

(Date Signed)

(Notary or Witness, if any)

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