Warning letters are used by HR on a regular basis and they are issued to employees for various reasons such as misconduct, poor performance, or misbehavior. The warning letter allows managers to discipline their employees and inform them that if they do not follow the rules and company policies, they will face the consequences.
Since the warning letter is such an important document, you need to be delicate and respectful when writing one. You don’t want the employee taking the warning the wrong way and ger upset or quit on the spot.
With that said, today we will show you how to structure the warning letter and present you with a couple of samples and templates that you enc edit. Without any further ado, let’s jump right into it.
What is a Warning Letter?
As previously noted, warning letters are used by managers or HR to inform employees of a breach of company protocol. The letter will inform the employee that their infraction has been noted and what are the consequences if they continue.
What Should a Warning Letter Contain?
The warning letter is an important document and you need to make sure that it contains all the required information. Check it out below:
- The employee’s information (name and title);
- The company details and official stamp;
- Details about the infraction that they are being warned about;
- The consequences;
- The steps that the employee needs to follow in order to improve.
Below you can find some samples of warning letters that you can use as inspiration. Feel free to modify them with the name of your company and employees.