An employment letter is a formal business letter used to verify the employment history and income of the previous or current employee. The request to write the verification letter can come from the employee or a third party.
The good news is that the employment verifications letters are relatively simple. Therefore, it is easy to write one. You only need to include the asked details.
The verification details may have the employment date, job title, current salary, and if the person is eligible to work at any other organization.
Why is there a need for an employment letter?
If you think an employment letter is only for recruitment purposes, you have got it wrong. There are many other instances where you need the employment verification letter.
Loan and credit card
A bank needs the employment verification letter for the surety that the applicant is a good candidate for the loan or the credit card. Some banks also ask for a verification letter if a person demands a low interest rate.
The mortgage provides
Mortgagee institutes need a job verification letter at the start of the process. The providers need to know the lender’s stable source of income. In some cases, the mortgagers ask to contact the employer directly for the letter.
In most cases, the landlord asks the prospective tenants to provide the employment verification letter. They want to make sure that the person can pay rent on time.
Work visa application
Depending on the visa application, you may need to provide an employment letter. It allows the authorities to verify the application status.
Selection and recruitment
A recruiter interviews the candidate, reviews the CVs, performs background checks, and needs a verification letter to certify the current job status of the candidate.
Tips for writing the employment verification letter
Here are some tips that can help you write employment letters for your employees
Use the format of business letters
Use the traditional business letter format to write the employment verification letter. Mention your information on the top, the Date, and the recipient information. Close the letter with a signature.
Keep the letter concise
It is not a job offer letter. Therefore, the letter should not be too long. Only provide the asked details for the verification process. You can attach tax and income documents for proof.
Add all the required details
A formal employment letter includes the employee’s name, his department, his job title, and the job period. You can also mention the annual salary.
Since it is a formal business letter, proofread it to ensure no errors. A well-written business letter shows your professionalism.
Employment letter format
We have included an employment letter formal and three samples to guide you write the perfect letter:
1. Employment letter for a temporary employment visa
2. Employment Letter for Job and Salary Verification