Last Updated on December 30, 2020
A leave application is basically a formal way of asking for a break from work for a particular time period. College students follow college rules to write the leave application letter. The reason for leave should be included in the application and it is essential to make sure that it is acceptable by your institute or organization.
If you are having a decent reason for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, like illness, urgent piece of work or for visiting sick parents, etc.
The leave of absence letter should be genuine, brief and to the point. Try to avoid grammar mistakes and punctuation errors as much as possible while writing an application. The leave application should not sound friendly or casual; rather it must be formal and professionally-written.
How to Write a Leave Application?
What is a Leave Letter?
Types of Leave Applications:
In the present work environment, a professionally composed leave letter can make a huge difference when it comes to communication. You may need a well-written formal leave letter or email for various reasons. Some of them are as follows:
- Application for sick leave
- Leave for visiting a doctor
- Medical leave
- Leave for marriage
- Maternity/ Paternity leave
- Leave for an urgent piece of work
- Annual leave request
- Study leave
- Family support leave
- Leave for community service
- Leave application for visiting sick mother or father
- Application Leave for vacation
- Leave due to adverse weather
- Sabbatical leave
- Unpaid leave
- Leave for appearing as a witness in court
- Religious observance leave
- Funeral leave
- Pregnancy leave
- Temporary disability leave
- Leave for child care
What to Include in a Leave Application for Office?
The key to creating the best leave application for office is to know what to include. Here are the top 7 essential points that you need to make your application leave for office credible and formal:
- The purpose of the application (the subject goal);
- The reason for absence (the specific reason why you need to leave);
- The period (the number of days that you need to be away from the office);
- A work plan that showcases how you will make up for your absence and not force your team to work for you;
- Personal contact information;
- Your official signature.
Leave Application Format – Leave letter Format
A lot of things are involved in writing a leave letter whether it is a leave application for office, leave application for work, leave application for an internship, or leave application for school since you have to follow a specific format to ensure that your employer gets convinced for granting you leave for your required time period.
The following format for leave application can be used for writing a professional and likable application.
Date (Write the date on which you are writing this letter)
Name of the employer:
Sub: Write down your subject of the application here
The leave letter body:
Section 1: of Leave Application body:
Normally in the first section, you should provide your details to the employer and inform him that you need a break from official activities.
The duration of leave along with a good reason for leave should be stated too. Try to give short and concise information and do not write lengthy passages.
Section 2 of Leave Application:
In this section, you should tell the employer about the details and status of your current projects. You may hand over your incomplete work to any of your capable team members and address this issue in detail in the letter.
Section 3 of Leave Application:
The employer should be thanked in this final section for taking into consideration your leave. Provide a number for contact in case of an emergency situation.
Section 4: closing
(Your signature here)
(Your name here)
Leave Letter Sample – Leave Application Sample
A sample letter based on the leave application format for office is as follows:
Leave Application Mails – Leave Letter Mail Format – Leave letter email example
Nowadays, communication through informal or formal emails is preferred in companies. Therefore, if an employee wants to go on leave for a specific time period then he has to send an email for this.
Although, letters also do the same job one can be sure by emails that it has been sent to the right person who can take the necessary steps immediately. A few tips for writing a mail regarding leave application are as follows:
Tips for Writing Leave Application Mail:
- The most important thing is to be very courteous and kind when writing an application for leave.
- The content of the application should be formally written.
- The reason and period of leave must be stated very clearly.
- Supporting documents should be attached if needed.
- Corrections should be made by rechecking the application.
Generally, in emails, the same format as that of a letter is used for writing a leave application. A basic format to write a leave application mail is provided below.
The format for Leave Application Mail:
Leave Application Mail Example – Application by email universal example
Medical Leave Letter Example – Medical Leave Application
Sick Leave Letter Example – Application for Sick Leave
A Sick leave application sample for illness leave is given in this section in order to give a better idea to the readers.