Relieving Letter Full Guide


If you are planning to leave a company or an organization, receiving a professional relieving letter is essential. This is a formal document that confirms the employee has finished up all his/her tasks and doesn’t have any other obligations to the company or organization.

Are you looking for the best relieving letter format? You have arrived at the right place. Today we will showcase the best format and sample that you can use. Without any further ado, let’s jump straight into it.

What is a Relieving Letter Format?

When the HR department or the CEO issues a relieving letter, they do this for a specific purpose. The relieving letter format showcases that the employee has fulfilled all of their responsibilities in the company during the period that they were employed. The letter is required as proof of work experience when looking for other jobs.

Relieving Letter Format

#1 First Example

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature (hard copy letter)

Your Typed Name

#2 Second Example

Dear (Sir/Madam/Name),

This is to request you that I am looking forward to receiving my relieving letter. I resigned from the company name on (date) and completed all my formalities. I served the notice period of 3 months and my last working day with the company was (date). I have worked with sheer dedication for three years in your organization and I would be very grateful if you do the needful at the earliest.

I would appreciate it if you provide the letter as soon as possible as I need to submit the same in my new organization. I hope you will consider the matter and provide me with the suitable at earliest.



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