Salary Increment Letter Format Guide


Do you feel like you deserve a raise but you don’t know how to formally ask your employer for more money? The best way to do this is to write a salary increment letter that you can use to create a strong case for your pay increase.

Even though asking for a raise might not be a difficult task, it can backfire if you don’t do it right and your employer takes it the wrong way. Here is where we come in.

Today we are going to show you the best salary increment letter format and also provide you with a bunch of samples that you can edit and modify to fit your company.

Not only that, but we also provide salary increment letter samples that help the employers give salary boosts to their hardworking employees.

When to Use a Salary Increment Letter?

The first thing that you need to understand about salary increment letters is when to use them. If you feel like you have been putting in extra time and effort at your workplace but you aren’t being compensated for this, then writing a salary increment letter is always a good idea.

However, you should keep in mind that this type of letter is not for complaints. You need to be formal and make an official request that your employer can present to the human resources department.

What You Shouldn’t Include in the Letter

As previously noted, you need to avoid complaining. Acting like a victim and complaining about the extra work can dangerous because your employer might see it as an insult.

You need to use the extra hours that you are putting in to make a case for why you deserve to be paid more.

Another important thing you should not include in the salary increment letter is the salaries of other employees. For example, don’t say that your colleagues are getting bigger salaries than you.

Increment Letter Samples

#1 Sample

Peter McKerry
9782 E. Meadowbrook Street

Indianapolis, IN 46201



Human Resource Manager,

ABC Company,

8732 Cross St.

Nashua, NH 01234

Dear Sir,

I am writing to request for a salary raise. I have been working as a {Job Title} with your company {Job Title} for the past three years. During this time I have been dedicated to my duties and performed them to the best of my abilities; exceeding my supervisor’s expectations. In addition, I have been an excellent team player working concurrently with my colleagues and supervisors in the best interests of the company.

I believe my previous records in improving the company’s income plus my hard work and commitment justifies a salary hike. Additionally, my current pay is 40% lesser than the average annual salary payable to my position. To match up to the current standard rates and my efforts a salary hike of not less than {Amount) will do. Your consideration will be highly appreciated. In case you or would like to offer better terms or negotiate the proposed amount, I am available. Thank you in advance. Your’s faithfully,

Peter McKerry


#2 Sample


I have been working with your organization from past three years as a ____________ (DESIGNATION) with full dedication at work and I have completed all the targets and task within deadline and my attitude in dealing with colleagues and superiors was excellent.

As I am receiving a low payment and I got my last increment two years ago, I have requested for a hike in my salary a lot of times but there was no response from your side.

I am asking for you to climb my pay as my present pay is low to keep up my family costs. I got an offer from __________(COMPANY NAME) and the pay is comparatively higher than what it is now. If you don’t mind investigate this demand and resolve my concern as ahead of schedule as could reasonably be expected.



#3 Sample

Arthur Boss
XYZ Company
23456 Broad Street
Stamford, CT 00834

[use above for hard-copy letter only]

Dear Mr. Boss,

I am writing to formally request a review of my current salary. As an Account Executive with 5 years at Acme Corporation, I have always been ready and able when asked to take on additional work and new job responsibilities. I believe a review of my track record with the company, my recent achievements, along with industry average salaries, will demonstrate justification for an increase of at least 10% in my annual pay.

My role has evolved since starting with Acme Corporation. Added duties now include staff management, budget decisions, and project management. In the past year, I have distinguished myself with the following accomplishments:

   . I improved efficiencies in the accounts payable system, saving the company $50,000 in annual revenue.

   . I managed the successful launch of our new product, helping to realize $100,000 in quarterly sales.

   . I’ve strived for excellence, continued adding value to the company, and never missed a deadline.

   . Peer reviews indicate that my colleagues appreciate my management style and I am a valuable member of the team.

Further, the average annual salary for my position is $65,000, according to data from This is more than 12% higher than my current salary of $58,000. A 10% raise in salary is would put my compensation in line with industry and regional expectations for the work.

Thank you for your attention to this matter. I am willing to work with you to accommodate my request along with what is best for the company. If you have another amount in mind or a plan to increase my salary in the future, I am open to negotiation.


Signature [for hard copy letter]

Taylor Employee

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