Despite our best efforts to prevent incidents from happening at the workplace, it’s always a good idea to be prepared for all kinds of situations. If an incident happens at the workplace, you will need to write a special incident report that documents what happened. Today we will help you learn everything there is to know about incident reports by showing you how to create them. Without any further ado, let’s jump straight into it.
What is an Incident Report?
Right from the start, we want to mention that an incident report is an official document that monitors all workplace injuries, accidents, and illnesses. The document needs to include information such as why the employee can’t continue working and what happened to them. In fact, the law requires all the specifics of the incident. We advise everyone to check their local government’s website for additional details.
How to Write an Incident Report?
The only challenging part about writing an incident report is knowing what elements to include in the document. You don’t need to worry if you are not familiar with the elements because we will list them below.
- Type of incident (injury, near miss, property damage, or theft)
- Location (Address)
- Date/time of the incident
- Name of supervisor
- Description of the incident, including the specific job site location, the sequence of events, and the results of the event
- Whether or not proper PPE was being used
- The root cause(s) of the incident
- Associated hazards raised and resolved following the event
- The affected individual’s version of the events
- Actions taken by concerned individuals after the incident
- Description of injuries
- How the decision was made to call (or not to call) emergency services
- Treatment required
- Witness name(s)
- Witness statements
- Photographs of the scene
Incident Report Template
Here is an incident report template that you can edit so to fit your specific requirements: