Internship Offer Letter Full Guide


Looking for the best internship offer letter guide? You have arrived at the right website. An internship is offered to students and other future job candidates to help them gain experience in the field of work. The internship benefits both the employer and the intern. The employer will receive help while the intern will receive training and experience that will look great on their CV. That’s not all. The internship usually ends with a job proposal.

When Do You Need to Use an Internship Offer Letter?

The internship offer letter is used as the formal way to announce a candidate that he/she was accepted into the internship program. The letter contains important information such as the internship position and all terms of the agreement.

What to Include in an Internship Offer Letter

Here are the details that all internship offer letters need to include:

  • Your company’s name;
  • The title of position;
  • The dates of the contract (beginning and end);
  • The expectations that the company has of the intern;
  • Legal disclosures;
  • Terms of agreement;
  • Acceptance statement and signature section.

Samples and Templates

Below you can find a couple of samples and templates that you can modify to fit your specific internship offer letter.

First Example

(on letterhead or from company representative’s email)
Re: Student name
Dear (student’s name):

I am pleased to confirm your acceptance of an internship as (Title) in the
(Department Name) with (Organization Name). Your duties and assignments for this position are as follows (brief description or attach job description).
Your first day of work will be (date). You will work X number of hours per week
totaling X number of hours for the duration of the internship (cannot be less than
240 for the entire summer).

If you have any questions, please feel free to contact (supervisor’s name). We are
please you’ve decided to join (company/organization name).

Company representative

Second Example


On behalf of (the “Company” or “OpenView”),

I am pleased to offer employment to you. The purpose of this letter is to outline the terms for your employment subject to the terms of Company policies and other agreements.

Position: Your initial position with the Company will be TEAM Intern, as described on the next page.

Start Date:

Anticipated End Date:

Salary: The Company will employ you at an hourly rate of $ /hr. Your compensation will be paid on a
semi-monthly basis.
Other Terms:

• Your employment with the Company shall be on an at-will basis. In other words, you or the Company
may terminate employment for any reason and at any time.
• The terms of employment outlined in this letter are subject to change at any time.
• You and the Company agree that you intend that this letter agreement will be superseded by OpenView’s
standard employee agreement.

We are excited about the opportunity to work with you. Please confirm your acceptance of this offer of employment by signing below. If you have any questions, please direct them to the HR department.
Very truly yours

Third Example


Re: Internship Offer

Dear (intern name):

On behalf of (company name), I am happy to extend to you this paid internship. If you accept this offer of temporary employment as an intern, reporting to (manager’s name), you will begin your internship with the company on (date) and will be expected to work (number of hours) per week.

Your internship is expected to end on (date). However, your internship with the company is “at-will,” which means that either you or the company may terminate your internship at any time, with or without cause and with or without notice.

You will be paid (dollar amount) per hour, and you’ll report to (manager’s name) to work on (list of tasks). You will also be responsible for (list other tasks) at the discretion of (manager’s name).

As a temporary employee, you will not receive any employee benefits that regular employees receive, including, but not limited to, health insurance, vacation or sick pay, paid holidays, personal time off, bonuses, stock options, or participation in the company’s 401(k) plan.

Welcome to (company name). Please confirm your acceptance of this internship offer by signing below and returning it to me at your earliest convenience (or by a set deadline).

With Respect,

(Name of the hiring manager)

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